All expenditures on sponsored projects must be reasonable, allowable and allocable to the project. They should be consistent with the proposed scope of work and the established budget, and should be incurred within the project period.
The appropriateness of expenditures is determined by various policies and guidelines including Office of Management and Budget (OMB) Uniform Guidance (2 CFR §200), Federal Acquisition Regulations (FARs), GW policies and sponsor-specific terms and conditions.
- the difference between direct and indirect costs;
- the types and coding of expenditures associated with sponsored projects; and
- major categories of expenditures including personnel, goods and services and travel.
GW Systems and Tools
A number of systems and tools are available to help GW researchers, administrators and reviewers initiate, review and approve purchasing and hiring transactions:
- PI Dashboard is an invaluable tool for monitoring financial activity and labor/effort on an award.
- Enterprise Accounting System (EAS) is used to track financial expenditures on awards.
- GW's iBuy+ suite of services can be utilized for purchasing goods and services and for arranging travel on sponsored projects.
- Users often submit expenditures through iBuy+ Expense Reporting and invoices through the Remedy system. Within all of GW's financial systems, there are expenditure types that are utilized for various types of transactions.
- Banner is used for activity related to personnel on sponsored projects.
- Stipend Management Application and Graduate Award Automation tool are used for various activities related to student assistantships and fellowships.