Award closeout is the process by which the sponsor determines that all applicable administrative actions and all required work of an award have been completed (2 CFR 200.16). The closeout process varies by sponsor and by funding mechanism.
Award Closeout Activities
Principal investigators, school-based research administrators and staff in the Office of Sponsored Projects and Grants and Contracts Accounting Services all play a role in award closeout. Timely and accurate completion of award closeout activities will ensure compliance with university policies and federal regulations.
The award closeout timeline begins 90 days before the end of the award period and concludes 60-90 days after an award’s end date. Sponsored projects are considered closed when all the work has been performed to the sponsor’s satisfaction or upon the termination date specified in the award.