Subrecipient Invoicing Process

Subrecipients should submit quarterly invoices that must be reviewed by the GW principal investigator (PI) for programmatic matters and timeliness of deliverables. The PI’s review and signature indicate that the programmatic progress is satisfactory and the financial consideration requested is in line with the budget and progress made to date.

A checklist for reviewing subrecipient invoices (PDF) is available to assist PIs with this process.

  1. The subrecipient sends invoices directly to the PI.
  2. The PI reviews and approves the invoices. (The PI’s signature indicates that the programmatic progress is satisfactory and that the financial consideration is in line with the budget and progress made to date.)
  3. Designated department administrator submits the invoices via the Accounts Payable Remedy System to the next level approver (i.e. the subaward analyst who drafted the relevant subrecipient agreement).
  4. Once the subaward analyst approves, the invoices are then forwarded to Accounts Payable. Accounts Payable verifies whether the Purchase Order (PO) has sufficient funds and makes payment to the respective subrecipient.

Download the Checklist for Reviewing Subrecipient Invoices (PDF)