myResearch FAQs

Don't see your question here? Email [email protected].

System Questions

myResearch was made available to the campus community on Tuesday, February 22, 2022. From that date forward, all proposals must be developed, routed, and submitted via myResearch. Login to myResearch.

myResearch will integrate proposal and non-financial award administration activities. A number of processes and functions will not be impacted by myResearch including research integrity and compliance functions (e.g., IRB, IACUC, IBC, COI/FCOI) and financial or human resource processes (e.g., hiring, labor effort, procure-to-pay, iBuy+, invoicing, and award closeout). 

Yes. OVPR has worked with other offices to provide access to relevant information within myResearch. This access is part of an effort to improve transparency and efficiencies when possible. myResearch utilizes GW's single sign-on (SSO). The system can be accessed by visiting https://myresearch.gwu.edu and logging in with GW credentials. Email [email protected] if you have questions about your role and access.

Each role has their own access and permissions, but most items within myResearch are accessible to all. A detailed table can be found in the training document.

GWDocs will remain in place and store all proposal and award documents generated prior to the launch of myResearch. If your proposal was routed or your award was executed within myResearch, access to your proposal and award files will be within myResearch.

myResearch leverages the Grants and Agreements modules of the Huron Research Suite. 

Training details are available on our website. If you would like to schedule a session for a specific group of research faculty and/or administrators, please email us at [email protected] and we will try to accommodate the request.

Correspondence, emails, and comments are all separate functions within myResearch that can be referenced and tracked within the system. Emails can be sent from myResearch to the recipient(s) externally, correspondence can be routed internally to users, and comments can be used as review tools, internally as well. All functions are to enhance the communication within the system for users and their clients.

Migration of Historic Proposal and Award Data

Migration of proposal and award data is complete. Records for proposals submitted within the last five years as well as all active awards can now be found within myResearch.

Basic proposal data for proposals submitted within the past five years and/or for proposals still connected to active awards will be migrated. 

  • Data that will be migrated includes the proposal number, PI name, department, sponsor and budgeted amount (total direct costs and total indirect costs). 

  • Data/information that will not be migrated includes detailed budgets and any attachments associated with proposals. If you wish to retain access to these documents, you must download them from Cayuse before Wednesday, February 16, 2022. The GW community will not have access to Cayuse after March 2022. 

  • Migrated records will be labeled with “This is a migrated record” at the top of the page.
  • Migrated proposal records will be numbered with “FP” followed by the Cayuse proposal number (e.g., FP22-1234567890)
  • Migrated award records will be numbered with “AWD” followed by the project number (e.g., AWD12345)

Migrated records contain proposal demographic information such as the proposal number, PI name, department, sponsor, and budgeted amount (total direct costs and total indirect costs). Detailed budgets will be added to these records if required to set-up or modify an award.

Detailed information on historic proposals or awards can be retrieved from GWDocs at any time. Individuals may also reach out to their assigned Research Administration Pod staff or the Office of Sponsored Projects with additional questions.

Upon logging in to myResearch, if you have any problems finding or accessing records which you expected to see, please contact [email protected] with proposal or award details.

No, Information does not move from PI Dashboard to myResearch. PI Dashboard is a visualization of data contained within Enterprise Accounting System (EAS) and Banner. PI dashboard is a source for additional visuals and drill-down expense capabilities within each award/project. PI Dashboard will continue to be available to the research community.

Proposal Development 

It typically takes one business day to add a sponsor. The requestor will receive email notification when the sponsor has been added and is available to select.

Form pages are locked during department and central office reviews. Attachments can be added at any time.

The individual must add themselves as the Administrative Contact in order to receive the notifications.

If you need to add personnel that is not available in the system, please send an email request to [email protected] with the individual’s name, userID, preferred GW email address, and GWID number.

Yes, a text box will appear, and you are able to enter an explanation. There is also a section to upload documentation.

You can return to edit a proposal before submission to the sponsor. An ‘Edit Funding Proposal’ button will appear.

An endorsement from the PI is required. The PI can send an email within the myResearch system or they can log in and approve and submit the endorsement.

Yes, TBD personnel can be added in the budget.

Within myResearch there is a form to request the sponsor be added to the system.

Budget Development 

No, the Smart Budget Form is the new GW Internal Budget. Please add an excel budget or a budget in another format only when requested by the sponsor. You should still use the myResearch Budget Smart Form to create the internal budget.

Yes, although the exported spreadsheet will not contain formulas, budgets entered into myResearch can be exported into an excel spreadsheet.

A GW salary above the NIH salary limitation (currently $203,700 effective 1/2/22) will continue as "auto cost-share."

Personnel with the role of “Other (Specify)” do not usually commit effort (“Other significant contributors (OSCs) commit to contribute to the scientific development or execution of the project but are not committing any specified measurable effort (person months or percent effort) to the project.”). Key Personnel should have one of the other roles listed in the project role dropdown menu. Once their role is adjusted, they will be able to be added to the budget.

SF424

All personnel (e.g., readers and editors) should be added to the Funding Proposal prior to selecting “Create/Update SF424”. After the SF424 has been created, a department admin or sponsored projects administrator (SPA) must add the personnel in the SF424 Workspace under "Assign Editors & Readers".

The “Create SF424” function is only available for federal proposals. SF424 forms can be downloaded from Grants.gov.

Agreements

Yes. MTAs and DUAs can be initiated, routed, and tracked through myResearch. Review the Proposal Module Guide for additional guidance.

EAS Integration

Yes. IDC rates and cost schedules are selected at the proposal stage, are vetted through the award acceptance process, and are integrated into our accounting system.

The department will have the ability to update the budget during the award acceptance and setup process within the budget reconciliation functionality.

myResearch uses unique identifiers for its own records and utilizes prefixes such as “AWD” or “FP”. The EAS PTA can be found and is a searchable value within myResearch.