The principal investigator (PI) and program staff must review and follow sponsor guidelines and the GW Travel, Entertainment and Business Expense Reimbursement policy prior to traveling under a sponsored project. In addition, the following should be considered before making any travel arrangements:

  1. Availability of funding;
  2. Travel is related to the purpose of the grant; and
  3. Travel occurs within the period of the award.

International Travel

Special attention must be paid when planning and booking international travel. In some cases, international travel will require prior approval from the sponsor even if it was specifically requested in the funding application. PIs engaged in international travel must adhere to GW's International Travel Approval policy and the International Travel Insurance policy.

Procurement and Travel Services

GW Procurement and Travel Services provides detailed information on booking travel, requesting travel advances and travel reimbursement.