OSP Prior Approval Requests

The George Washington University (GW), as the grantee, is offered expanded authority by certain sponsors to provide prior approval of certain requests. In these instances, the Office of Sponsored Projects (OSP) acts in the role of final reviewer and approver of requests.

Principal Investigators (PIs) should contact their post-award sponsored projects administrator with the following types of requests.

A PI may request to extend the end date of an administratively established award if one of the following conditions exist:

  1. the award is delayed at the sponsor’s end; or
  2. the award is in final negotiation and acceptance stage.

Submit an Administrative Establishment Extension Request

A PI may request to extend the end and close dates of an existing active award if the progress report on a multi-year project has been submitted and we are awaiting a modification to the award or the award modification is in final negotiation and acceptance stage.

Submit an Administrative Funding Request

A need for a budget revision should be discussed with OSP. Not all budget revisions require sponsor approval. OSP staff will be able to provide guidance if a revision requires only OSP approval. The following will be considered:

  • the original intent of the project;
  • how the budget revision(s) will support the goal(s) of the project; and
  • if the revision is reasonable, allocable and allowable.

A No-Cost Extension (NCE) allows the PI additional time to complete the project's scope of work without additional funding. The request should address only programmatic/scientific rationale and should not propose any new studies during the extended period.

There are two types of NCE requests:

  1. A grantee-approved NCE does not require prior sponsor approval (i.e., GW has expanded authority to execute a one-year NCE in eRA Commons or Fastlane*). 
  2. A sponsor-approved NCE request is considered a sponsor prior approval request and may require more information and documentation than the grantee-approved NCE.

Process for Grantee-Approved NCE

For NCE requests that do not require prior sponsor approval (i.e., GW has expanded authority to execute a one-year NCE in eRA Commons or Fastlane), the PI or a designee completes and submits the Grantee-Approved No-Cost Extension web form (login using your GW UserID and password) to Office of Sponsored Projects (OSP). If recommended for approval, OSP will submit the request through the sponsor portal (i.e. research.gov or eRA Commons), or forward the request via email to the sponsor or, if requested, return the request to the initiator.

 

Detailed instructions on accessing, submitting and tracking the Grantee-Approved NCE web form (PDF)