Submit Your Notice of Intent
Proposal development and submission is a complex process, which involves the combined effort of multiple GW offices and numerous university partners. Prompt coordination between researchers and other GW stakeholders increases the likelihood of securing funding and ensures compliance with both GW policies and procedures and sponsor requirements. GW Principal Investigators (PIs) should provide a notice of intent (NOI) to inform key partners such as the Office of Sponsored Projects (OSP), Research Support Teams (RSTs), and/or their departments early in the proposal development process to help align efforts and facilitate collaboration among all stakeholders in the proposal process.
Who is GW's Authorized Organizational Representative (AOR)?
The George Washington University, not the individual investigator, is the legal entity and official applicant and recipient on all sponsored projects awards. The Office of Sponsored Projects (OSP) is the office of authorized organizational representative (AOR) for GW.
Process
- Contact Your Research Support Team to Provide Notice of Intent (NOI): Research Support Teams (RSTs) are available to support Principal Investigators (PIs) through every stage of the sponsored projects lifecycle, including proposal development. Once a PI has identified a funding opportunity, they may discuss their plans to engage in sponsored research activities with their school/department leaders and RST before submitting the Notice of Intent (NOI). Each RST has its own process for initial communications related to sponsored projects and submitting the NOI. The RST is available to support the PI through every stage of the sponsored projects lifecycle, including proposal development.
- Inform the Office of Sponsored Projects: The RST, with input from the PI, creates a funding proposal (FP) in myResearch. The creation of a myResearch proposal informs the Office of Sponsored Projects (OSP) of a PI's intent to submit a proposal. The myResearch proposal should be created as early as possible; this allows OSP to ensure the appropriate staffing and sufficient time for a final compliance review, coordination with GW anciallry offices for institutional approvals (as applicable), and Authorized Organizational Representative (AOR) approval/signature as needed.
- Plan for OSP Five Day Submission Deadline: Complete sponsored projects proposals are to be routed for Specialist Review in myResearch to be reviewed by staff in OSP FIVE BUSINESS DAYS prior to the sponsor’s deadline, calculated from the start of the business day. PIs are encouraged to:
- take note sponsor deadline
- allow sufficient time for proposal development and review prior to submission
- account for GW closures
- build in for any unforeseen delays
- note outstanding components of a proposal may cause delay in review and approval prior to submission
Resources
Frequently Asked Questions
- Why do I need to submit a notice of intent for my project?
OSP reviews every proposal for compliance with relevant federal, sponsor and university guidelines prior to its submission to the sponsor. OSP requests advance notification of your NOI to submit a proposal so that OSP can ensure the appropriate staffing and time for this review.
Support
- For research support team (RST) contact information, click here.
- For pre-award assistance from OSP, email osp_preaward
gwu [dot] edu (osp_pre-award[at]gwu[dot]edu). - For assistance with myResearch, submit an Ask OVPR ticket.