myResearch

myResearch is an enhanced electronic research administration (eRA) tool that serves as GW’s integrated online system for proposal development and sponsored award management. myResearch was implemented in 2022, and updated in 2024, to support the modernization of core research infrastructure in response to GW's strategic initiative to enhance the research experience and feedback gathered during the faculty-led research ecosystem review.

Key Concepts

Most GW faculty and staff can access myResearch utilizing their single sign-on credentials. Students, temporary employees, and Medical Faculty Associates faculty and staff members can request access to myResearch.
myResearch consists of a Grants module (that includes proposal functionality) and an Agreements module.
- The Grants module ensures successful proposal creation and budget development, electronic submission to Grants.gov, and post-award management capabilities including award setup, award modifications, and budget reconciliation.
- The Agreements module ensures successful management of various types of sponsored agreements (funded or non-funded) as well as subaward creation and management.

Resources

User Documentation: myResearch Guides on SharePoint (GW Login Required)
myResearch Proposal training videos (GW Login Required)
myResearch Agreement training videos (GW Login Required)
myResearch Award Management and Award Modification Requests training videos (GW Login Required)

Frequently Asked Questions

Does the principal investigator (PI) have automatic edit/read access when the proposal is created, or do they need to be added as Administrative Personnel and given edit/read rights?: The PI has automatic edit/read access.
How long does it take to add sponsors when requested in General Proposal Information?: It typically takes one business day to add a sponsor. The requestor will receive email notification when the sponsor has been added and is available to select.
I am trying to make edits to the proposal, but it appears to be locked.: Form pages are locked during department and central office reviews. Attachments can be added at any time.
Why is the proposal initiator not receiving notifications when the specialists send comments?: The individual must add themselves as the Administrative Contact in order to receive the notifications.
I am trying to add personnel but they are not available to be chosen when I click on the three dots.: If you need to add personnel that is not available in the system, please send an email request to myresearchgwu [dot] edu with the individual’s name, userID, preferred GW email address, and GWID number.
If someone answers “yes” to any of the compliance questions, is there a text box to give more details, and should documentation be uploaded?: Yes, a text box will appear, and you are able to enter an explanation. There is also a section to upload documentation.
Can boxes be edited at a later date, e.g., after more work is done on the proposal?: You can return to edit a proposal before submission to the sponsor. An ‘Edit Funding Proposal’ button will appear.
Do we have to get an email approval from the PI that they endorse the proposal?: An endorsement from the PI is required. The PI can send an email within the myResearch system or they can log in and approve and submit the endorsement.
Can a “TBD” personnel be added?: Yes, TBD personnel can be added in the budget.
What if the prime sponsor is not listed within myResearch?: Within myResearch there is a form to request the sponsor be added to the system.

Are we able to download data from budgets that have been entered into myResearch so that we can see the budget in a spreadsheet?: Yes, although the exported spreadsheet will not contain formulas, budgets entered into myResearch can be exported into an excel spreadsheet.
What happens when the GW salary is larger than the granter allowed salary (e.g., National Institutes of Health (NIH)). Is that automatically cost-shared?: A GW salary above the NIH salary limitation (currently $225,700 effective 1/1/25) will continue as "auto cost-share."
I have added a person to my proposal’s budget. Their role is listed as “Other (Specify)”. Now I don’t see them as an option in the budget. What should I do?: Personnel with the role of “Other (Specify)” do not usually commit effort (“Other significant contributors (OSCs) commit to contribute to the scientific development or execution of the project but are not committing any specified measurable effort (person months or percent effort) to the project.”). Key Personnel should have one of the other roles listed in the project role dropdown menu. Once their role is adjusted, they will be able to be added to the budget.

Users are receiving error messages indicating they do not have permission to access the SF424 form. How do I resolve this?: All personnel (e.g., readers and editors) should be added to the Funding Proposal prior to selecting “Create/Update SF424”. After the SF424 has been created, a department admin or sponsored projects administrator (SPA) must add the personnel in the SF424 Workspace under "Assign Editors & Readers".
Can I download the SF424 R&R Budget Forms to be used for nonfederal sponsors that request the budget in this format?: The “Create SF424” function is only available for federal proposals. SF424 forms can be downloaded from Grants.gov.

Are Material Transfer Agreements (MTAs) and Data Use Agreements (DUAs) initiated and routed within myResearch?: Yes. MTAs and DUAs are initiated, routed, and tracked through myResearch.

Does the EAS integration include the Indirect cost (IDC) rate/cost schedule chosen?: Yes. IDC rates and cost schedules are selected at the proposal stage, are vetted through the award acceptance process, and are integrated into our accounting system.
What happens if the award is not funded at the requested level? How does the budget get updated and into EAS?: The department will have the ability to update the budget during the award acceptance and setup process within the budget reconciliation functionality.
Will the myResearch award number (AWD) replace the Project/Task/Award (PTA) numbers used in Enterprise Accounting System (EAS) or will the PTA number appear somewhere in myResearch?: myResearch uses unique identifiers for its own records and utilizes prefixes such as “AWD” or “FP”. The EAS PTA can be found and is a searchable value within myResearch.

Support

Email myresearchgwu [dot] edu (myresearch[at]gwu[dot]edu) with questions regarding your myResearch access and role.
Submit an IT Help Desk Ticket. If you encounter a system error message and require technical support, please submit a ticket that mentions “myResearch” in the description of the problem. Your ticket will be prioritized and routed to the appropriate staff for resolution.
Contact your assigned Research Support Team for assistance with questions specific to your proposals and awards.