NIH Other Support

Information for Compliance with NIH Other Support Requirements

As outlined in the NIH Grant Policy Statement, April 2021, Other Support “…includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant.”

Who Must Report

At the Just-in-Time (JIT) Stage, all individuals included in the grant application as senior/key personnel must submit Other Support information, except:

  • Other Significant Contributors

  • Program Directors, training faculty and others involved in the oversight of training grant

For Research Performance Progress Reports (RPPR), all senior/key personnel who have had a change in active Other Support must submit Other Support information, except:

  • Other Significant Contributors

  • Consultants

  • Program Directors, training faculty and others involved in the oversight of training grants

When to Report

  • At the Just-in-Time (JIT) Stage – information gathered after proposal submission and prior to award 

  • In the RPPR - changes to active Other Support should be submitted in the RPPR

As soon as GW becomes aware that Other Support information was not disclosed at the JIT or RPPR stage, the university must submit the updated information to the Grants Management Specialist named in the award.

What to Report

Disclose ALL active and pending sources of Other Support, including:

  • Sponsored projects/proposals (including projects not routed through GW or conducted as part of a non-GW appointment)

  • External consulting, when an investigator will be involved in the design, conduct, or reporting of research as part of the consulting activities (e.g., work that may result in publication in an academic journal, designing a protocol, data analysis, serving on a steering committee for a clinical trial)

  • In-kind (i.e., non-monetary) resources that meet all the following criteria:

    • Are not publicly/widely available, and

    • Were provided by a non-GW entity (either domestic or foreign), and

    • Were provided in the past three years, and

    • Are not being used on the proposed project, and

    • Aside from the proposed project, are being actively used in support of any of an investigator’s other research endeavors.

  • In-kind resources include, but are not limited to:

    • Personnel (e.g., visiting scholars, visiting students, supported by a non-GW entity)

    • Space

    • Equipment

    • Materials

    • Supplies

Note: ​​​In-kind resources intended for use on the proposed project should be included as part of the "Facilities and Other Resources" or "Equipment" section of the application and not "Other Support"

Supporting Documentation Requirement: For Other Support submissions that include foreign activities and resources, recipients are required to submit copies of contracts, grants or any other agreement specific to senior/key personnel foreign appointments and/or employment with a foreign institution as supporting documentation. If they are not in English, recipients must provide translated copies. This supporting documentation must be provided as part of the Other Support PDF following the Other Support Format page.

How to Report

This Other Support format must be used for applications and RPPRs submitted for due dates on or after January 25, 2022.

  • NIH is anticipating that a template will be available in SciENcv beginning in FY 2022.

  • NIH has provided instructions for completing the new Other Support format as well as a new and renewal applications sample. Highlights of key changes include:

    • NIH’s new template separates Project/Proposal support from In-Kind contributions. Support should be grouped together based on their “Status” and reported in the order of Active, or Pending during the past three years, (from top to bottom). Primary Place of Performance has been added

    • Provide the Total Award Amount (including Indirect Costs)

    • Person Months must be provided per budget period for the project

 

Year (YYYY) Person Months (##.##)

1. [enter year 1]

  

2. [enter year 2]

  

 

Signature spot for the PD/PI or other senior/key personnel to certify the form

I, PD/PI or other senior/key personnel, certify that the statements herein are true, complete and accurate to the best of my knowledge, and accept the obligation to comply with Public Health Services terms and conditions if a grant is awarded as the result of this application. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties.

*Signature:____________________________

Date:____________________________

Sign and Flatten

All GW investigators required to submit Other Support must also electronically sign their respective documents using the Adobe Sign Request Signature as the GW-approved e-signature software.

  • A typed name without using e-signature software is not acceptable.

  • Wet (ink) signatures are not acceptable.

NIH requires that all PDFs are flattened before submission. Watch a brief video on flattening your signature. (GW login required) Other Support PDFs after signature.

Additional Resources

 

GW Resources (GW login required)

As additional resources on this topic become available, we will add them to this list.

 

Who to Contact?

Please contact the sponsored projects helpdesk here, and select Pre-Award from the list of options.