Using SciENcv to Prepare NSF Formats

SciENcv will produce approved formats for the NSF Biographical Sketch and Current and Pending Support. The Office of Sponsored Projects (OSP) encourages researchers (faculty or staff) to consult with a GW Librarian for assistance with using SciENcv.

GW librarians can:

  • assist researchers with setting up an ORCID (Open Researcher and Contributor Identifier) account. ORCID accounts simplify the process of entering and updating publications in one place, and importing the publication records into SciENcv.
  • assist with navigating SciENcv to create and maintain approved formats for NSF.

GW Library Contacts for ORCID or SciENcv Consultations

National Science Foundation (NSF) Logo

Request for Online Consultation with a GW Gelman Librarian

NSF SciENcv Biographical Sketch & Current and Pending Support

As part of the updated NSF Proposal and Award Policies and Procedures Guide (PAPPG) 23-1, effective for submissions due on or after January 30, 2023, NSF will require all senior personnel on potential awards to submit updated Current and Pending Support information prior to award, and as part of the annual and final reporting process, when applicable. 

Research.gov

When the NSF PAPPG 23-1 goes into effect for submissions due on or after January 30, 2023, Research.gov will replace Fastlane for submission of most NSF proposals (see funding solicitation or Research.gov for further details). 

NSF Current and Pending Support

Current and pending support information must be provided separately for each individual designated as senior personnel through use of SciENcv or NSF-compliant fillable PDF forms. Fillable formats and SciENcv will continue to be available until October 23, 2023, when submission via SciENcv becomes mandatory. There is no page limitation for this section of the proposal. Senior personnel must prepare, save, certify, and submit these documents as part of their proposal via Research.gov or Grants.gov. 

As of January 30, 2023, new proposals must be prepared and submitted in Research.gov. FastLane proposal preparation and submission functionality has been decommissioned. Research.gov will only accept revised formats for the Biographical Sketch and Current and Pending (Other) Support. Research.gov will generate a compliance error message if a proposer or grantee attempts to upload a prior version of either document.

Proposers currently may use either SciENcv or the revised fillable PDFs. Beginning October 23, 2023, use of SciENcv will become mandatory for both documents.

NSF Certification of Biographical Sketch & Current and Pending Support

In accordance with the National Defense Authorization Act (NDAA) Section 223, senior personnel are required to certify that the information provided in their Biographical Sketch and Current and Pending Support documents are accurate, current, and complete. Senior personnel are required to update their Current and Pending Support disclosures prior to award, and at any subsequent time the agency determines appropriate during the term of the award.

NSF-compliant fillable PDF forms and SciENcv will continue to be available until October 23, 2023, when submission via SciENcv becomes mandatory. 

ORCID ID

Having an ORCID account is a prerequisite to using SciENcv. Individuals are encouraged to obtain an ORCID ID in order to prepare NSF formats using SciENcv. To get started, OSP strongly encourages GW researchers to obtain their ORCID account now by visiting the website GW Libraries: ORCID for more information.

NSF-compliant fillable PDF forms for the Biographical Sketch and Current and Pending Support will have the optional field to enter the ORCID ID. Having an ORCID account is a prerequisite to using SciENcv. As a reminder, the mandate to use SciENcv (only) for preparation of the NSF Biographical Sketch and Current and Pending Support as senior personnel documents, will go into effect for new proposals submitted or due on/after October 23, 2023. Revised formats are now available in SciENcv, the NSF Policy Office website, and OSP website.

What to Disclose in NSF Current and Pending Support?

Disclose Content
All projects including the current proposal All projects currently under consideration from whatever source, and all ongoing projects, irrespective or whether support is provided through the proposing organization, another organization, or directly to the individual
In-Kind Contributions In-kind contributions not intended for use on the project/proposal being proposed to NSF and have an associated time commitment
Personnel Postdoctoral scholars, students, or visiting scholars who are supported by an external entity, whose research activities are not intended for use on the project/proposal being proposed to NSF, and have an associated time commitment
Consulting Consulting that falls outside of an individual’s appointment 
Travel Travel supported/paid by an external entity to perform research activities with an associated time commitment
Startup Company Startup company based on non-organization-licensed IP
Startup Packages Startup packages from organizations other than the proposing organization
Foreign Activities Current or pending participation in, or applications to, programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs (appropriate placement may be contract dependent)

Not Disclosed in NSF Current and Pending Support

Not Disclosed Content Report Elsewhere
Professional Preparation e.g., education and training Yes. Include in Biographical Sketch
Appointments Academic, professional, or institutional appointments and positions, whether or not renumeration is received, and whether full-time, part-time or voluntary Yes. Include in Biographical Sketch
In-Kind Contributions In-kind contributions that support the research activity for use on the project/proposal being proposed Yes. Include in Facilities, Equipment & Other Resources
Personnel Postdoctoral scholars, students, or visiting scholars who are supported by an external entity and whose research activities are intended for use on the project/proposal being proposed to NSF Yes. Include in Facilities, Equipment & Other Resources
Consulting Consulting that is considered part of an individual’s appointment/agreement with their home organization and consistent with the proposing organization’s “Outside Activities” policies and procedures  No
Travel Travel supported/paid by and external entity to attend a conference or workshop No
Honoraria Honoraria or other given for the purpose of conferring distinction or to symbolize respect, esteem, or admiration unrelated to research oversight, supervision or co-authorship  No
Teaching Commitments N/A No
Startup Company Startup company based on organization-licensed IP No
Startup Packages Organizational startup packages provided to the individual from the proposing organization No
Unrestricted Gifts If an item or service meets the definition of a gift, it is not reported No
Training Awards and Prizes N/A No
Mentoring Mentoring as part of an appointment or agreement, or mentor/mentee arrangements that do not involve the individual’s research activities No
Salary Academic year salary or salary provided to the individual by the home organization No
Support Recently completed support or support that has ended No
Facilities Core facilities and/or shared equipment that is broadly available No
F&A Reimbursement F&A reimbursement provided to the proposing/home organization No

NSF Resources

Additional Resources